PLEASE NOTE THAT THIS RENTAL AGREEMENT IS NOT THE ONE YOU WILL SIGN WHEN BOOKING A RESERVATION, BUT IS POSTED ONLINE FOR THE CONVENIENCE OF READING IT BEFOREHAND.
Southern Belle knows that a vacation rental is all about having a good time and spending quality time with family and friends. Below you will find our policies and the Southern Belle way of taking care of your home. We know that most of this agreement may not pertain to you and in no way are we suggesting that you will do anything other than leave your foot prints behind, but in order to provide each guest with a great experience and exceptional service, we must ask that you please follow our rules. Please take a few moments to read over this policy.
Early & After Hour Check In/Out, Lock Outs, Lost Keys, Smoking, and Pets
Guest acknowledges and understands he/she is a temporary guest of the property. The Guest booking & staying at the property is responsible for the conduct of all invitees and must be 25 years of age or older. People under 25 attempting to book a property will be declined and we reserve the right to cancel any booking for any person found to be under 25 that has already booked one of our properties.
As the Guest, I understand:
- Check-in time is no earlier than 4pm unless I have added the Early Bird Package to my reservation
- Check-out time is no later than 10am unless a Forget the Worm Package has been added to my reservation.
- As the undersigned Guest, I am responsible for all actions of my group including late and early check-in, even if I am not present. As the group leader I agree and understand it is my responsibility to inform all members of my group about the rules and regulations of the property I am renting.
- No smoking is allowed in any Southern Belle property.
Southern Belle Vacation Rentals Operating Hours and After Hours Emergencies
We are open 7 days a week, Mon-Fri 9a.m. – 7 p.m. and Sat-Sun 10a.m.-7p.m. Should you need something (emergency or non-emergency related) please feel free to call us during our normal operating hours. Non-emergencies are things such as Internet is not working, a TV does not work, remote controls, DVD players, washing machine stopped working, dishwashers aren’t working, light bulbs went out.
Should you have an emergency after hours call 912-289-0130 and you will find our emergency number on the outgoing voicemail greeting. Emergencies are things like no heat, no air-conditioning, no hot water, no electricity, house is on fire, house is flooding, there are many examples.
Maximum Occupancy, Parties, Gatherings, & Events
Guest understands and agrees the maximum number of occupancy as stated on their Confirmation Letter must not be exceeded and in the event the maximum occupancy is exceeded, SBVR and the Fire Marshall will evict immediately without notice any number of guests in excess of the maximum occupancy number or the entire party with no refunding of rental fee. This rule and requirement is made a part of this agreement for insurance regulation requirements, fire code and city ordinance requirements, and most importantly for the safety of Guests. Southern Belle Vacation Rentals has the right to inspect the property during your stay to guarantee this stipulation has not been violated. Guest understands no gatherings or events of any kind shall be held at any Southern Belle Vacation Rentals property or in the courtyard or open areas. The definition of an event is any gathering of people at the property which exceeds the number of people sleeping at the property as stated in the Confirmation Letter. Occupancy and use of the home, suite(s), courtyard, and common area of the property by Guest, or other visiting invitees of Guest, shall not be such as to disturb or offend neighbors, nearby residents or other Guests of the property. Loud stereos, TVs, or parties will result in immediate eviction with no refund. Southern Belle Vacation Rentals reserves the right to terminate this Rental Agreement. Southern Belle Vacation rentals reserves the right to ask disruptive guests to vacate the premises in the event of complaints or at the discretion of the owner and manager with no refund of rental fee.
Damage to Homes and Lost or Damaged Items
Do not attempt to fix any items you have broken. Please call to report the damage so that we may fix it to avoid a negative experience for future guests or the homeowner. If you notice any property damage upon your arrival, please bring it to our attention immediately by calling 912 289 0130
Guest understands the property is furnished and decorated to each homeowner’s tastes. Guest has viewed pictures of the property on www.southernbellevacationrentals.com and is satisfied with room decor, size, and location of the property. Guest promises to exercise care in the treatment of the accommodations and furnishings. Any rearranged furniture must be put back the way it was when you arrived. We simply ask that you treat the property of our homeowner’s with the same care and respect you would expect of someone staying in your own home.
Liability & Lost and Found Items
Guest hereby agrees to indemnify and hold harmless Southern Belle Vacation Rentals and any homeowner from any and all claims including those of third parties for damage to person or property, arising out of or in any way related to Guest or invitees of Guest use of premises resulting from the building or any part of it or any equipment becoming out of repair, or resulting from any accident in or about the building, or resulting directly or indirectly from any act or neglect by any Guest of the property, invitees of Guest or by any other person.
Guest assumes the risk of injury and any related pain and suffering or medical expenses or other losses relating to the use of Southern Belle Vacation Rentals property and/or recreational activities on the premises or in the city where property is located and will hold Southern Belle Vacation Rentals harmless with respect thereto.
When Things Break
We will attempt to replace, fix, or schedule maintenance to repair these items as soon as possible. Some items may take longer than others.
Heating and Air Units
Southern belle vacation rentals takes the heating and air conditioning of a house seriously and we do consider this an emergency, please call us 24/7 the moment you suspect there is a problem.
Care of Our Homes
Guest shall not bring, keep, or have either inside or outside the premises of Southern Belle Vacation Rentals property any article or thing of a hazardous nature, including fireworks, explosives, flammable items, firearms, gasoline, or any other item which either might be or could be hazardous or considered hazardous by any insurance company.
Long-Term Rentals (30+ Days)
Once a reservation meets or exceeds a 30 night stay, it is considered a long-term rental. Similar to a short-term lease, the online amount quoted only covers the base rent. Long-term rental reservations are subject to a security deposit equivalent to one month’s rent and a monthly utilities fee based on usage. The security deposit is eligible for a refund based on a post-stay inspection. Any damages outside of normal “wear and tear” will be taken from the security deposit and at Southern Belle Vacation Rentals discretion. The utilities fee will be a lump sum amount charged within the first 10 days of the month for the previous month’s usage.
For reservations 60 nights or more, we require an additional cleaning at a cost every 30 days. The cleaning cost varies by property. Please call 912.289.0130 to set up your cleaning schedule.
The first month’s rent and security deposit is required to guarantee your reservation. Each month thereafter, rent plus utilities will be billed within the first 10 days of the month.
Cancellation Policy, Refunds, & Travel Insurance
Reservations, once booked & confirmed can’t be shortened for a refund of the shortened stay. If a reservation is canceled, it can’t be rescheduled.
31 to 365 Days Prior to arrival date: Full refund minus deposit.
30 to 0 Days Prior to arrival date: Will result in entire loss of rent.
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